Kareo (now Tebra) handles EHR, billing, and scheduling. But someone still has to chase denied claims, follow up with patients, and keep the front desk from drowning. That someone is now OpenClaw.
OpenClaw connects to Tebra's SOAP API. Patients, appointments, claims, charges, payments. All of it.
100K+
providers use Tebra for practice management
24/7
claims monitoring and patient follow-up
Full API
patients, claims, encounters, payments
HIPAA
data stays on your infrastructure
Tebra gives you the tools. But tools don't run themselves.
A claim gets denied for a missing modifier or an eligibility lapse. Tebra flags it. Then it sits there. Your billing person will get to it, probably, between verifying tomorrow's appointments and answering the phone. Meanwhile, $3,200 is stuck in limbo because nobody noticed for two weeks.
Tebra has digital intake forms. Your patients fill them out. Then someone on staff has to review each one, verify insurance, check for duplicates, and enter anything that didn't auto-populate. For a busy practice seeing 30 patients a day, that's hours of manual data entry that feels like it should be automatic by now.
Tebra sends reminders. Patients still don't show up. A single no-show costs the average practice $200 in lost revenue. Multiply that by five a week and you're losing over $50,000 a year. The reminder went out, sure. But nobody followed up when the patient didn't confirm. Nobody called to reschedule.
Eligibility checks, charge entry, payment posting, statement generation, AR follow-up. Each one is a click-through process in Tebra that someone has to do manually, every day, for every patient. Your front desk was hired to help patients, not to be a data entry team.
OpenClaw connects to Tebra through the SOAP API, polls for changes on a regular interval, and takes action. Here's what that looks like for your practice.
OpenClaw polls Tebra's claims data every few minutes. When a denial comes back, it reads the reason code, identifies the fix (missing info, coding error, eligibility issue), and alerts your billing team with specific next steps. No more claims sitting unnoticed for days.
New patient comes in? OpenClaw reads the intake data from Tebra, checks for duplicate records, verifies that required fields are complete, and flags anything missing before the patient's first appointment. Your staff stops playing detective with incomplete charts.
OpenClaw monitors your Tebra appointment schedule. When a patient hasn't confirmed, it sends a follow-up. When someone no-shows, it flags the opening and can reach out to waitlisted patients. When a recall is due, it handles the outreach. All based on your practice's actual schedule data.
OpenClaw reads payment data from Tebra and tracks your accounts receivable. It identifies which balances are aging past 30, 60, 90 days, and generates prioritized follow-up lists for your billing team. The numbers that matter are always current, without anyone pulling a report manually.
Before each appointment, OpenClaw can pull patient insurance data from Tebra and cross-reference it. If coverage has lapsed or the plan has changed, your front desk knows before the patient walks in. No more surprise denials after services are rendered.
Every morning, OpenClaw pulls data from Tebra and sends you a summary: today's appointments, outstanding claims, overdue balances, patients who need follow-up. One message with everything you need to know. No logging in and clicking through five different reports.
OpenClaw is an open-source AI assistant that connects to the tools you already use and operates them for you. Email, calendar, CRM, messaging. It reads, it responds, it takes action. It runs on your own devices, so your data stays yours.
It's not a chatbot you paste into a website. It's an operator that works behind the scenes, handling the tasks you keep putting off because there aren't enough hours in the day.
Three real scenarios where OpenClaw and Tebra work together.
A payer denies a claim for an E&M visit because the modifier was wrong. OpenClaw catches it within minutes through the API, identifies the correct modifier based on the encounter data, and alerts your biller with the specific fix. The corrected claim goes out the same day instead of sitting in a queue for two weeks. That's $280 back in your revenue cycle, times however many denials you get per month.
A therapy patient misses their Tuesday 2 PM session. OpenClaw sees the no-show in Tebra's appointment data within minutes. It sends a non-judgmental follow-up message asking if they'd like to reschedule. If the patient responds, OpenClaw checks available slots in Tebra and offers three options. The appointment gets rebooked without your receptionist making a single call.
At 7 AM, each provider gets a personalized summary from OpenClaw: their schedule for the day, which patients have outstanding balances, any insurance flags from eligibility checks, and notes on patients who were recently seen by other providers in the practice. All pulled directly from Tebra. No one has to log in and click through reports before their first patient.
Three steps. We handle the technical work.
Your system administrator generates a customer key in Tebra. We configure OpenClaw's SOAP API connection using your credentials and set up polling intervals for the data that matters to your practice: patients, appointments, claims, payments. The connection goes live on day one.
Your specialties. Your billing rules. Your patient communication style. Your denial handling process. We train OpenClaw on how your practice operates so it acts the way your best staff member would. Every practice is different, and the configuration reflects that.
Claims get monitored. Appointments get followed up. Patient records stay clean. You review the first few days, tell us what to adjust, and we fine-tune. Within a week, your practice management runs with a lot less manual effort.
One-time setup. No monthly fees from us. No contracts.
See if this makes sense for your practice.
Free
Full Tebra integration over screen share.
$1,200
We come to your office. NYC area.
$2,400
OpenClaw + Kareo (Tebra) is built for healthcare practices. See more:
Book a free 15-minute call. We'll look at your Tebra setup and figure out where OpenClaw can take work off your staff's plate.
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