The average coach spends 40% of their week on non-billable work. Intake forms, scheduling back-and-forth, session prep, follow-up emails. That's two full days a week you're not getting paid for.
Powered by OpenClaw — open-source AI that runs on your devices.
40%
of a coach's week spent on non-billable admin
$150K+
in lost revenue per year from unbilled time
68%
of coaching clients come from referrals
5.3
hours/week on scheduling alone
You didn't become a coach to spend your days on admin. But here you are.
Someone fills out your contact form at 9pm on a Tuesday. You're with a client all Wednesday morning. By the time you respond Thursday, they've already booked a discovery call with another coach. Speed matters. The coaches who respond within an hour close 3x more discovery calls than those who wait a day.
Before every session, you're reviewing notes from last time, checking what homework they committed to, and pulling together relevant frameworks. It takes 15-20 minutes per client. Multiply that by 20 clients and you've lost an entire workday each week just getting ready for sessions you're already booked for.
You know you should send a check-in email between sessions. You know that post-engagement follow-up is how you get referrals. But when you're running back-to-back coaching calls, those "quick follow-ups" pile up until they feel awkward to send. Clients notice the silence, even if they don't say anything.
Invoicing, proposals, contract renewals, content creation, LinkedIn posts, newsletter drafts. You can't hire a full-time assistant for a solo practice, and VAs need constant direction. So everything lands on you. Your capacity tops out at 15-20 clients not because of session time, but because of everything around it.
Not another SaaS tool collecting dust. OpenClaw works in the background and talks to you like a colleague via text or chat.
A prospect fills out your form or sends an email. OpenClaw responds in seconds, asks about their goals, current challenges, and timeline. Then it books them directly on your calendar and sends you a pre-call brief. You show up prepared, they feel heard.
Before each session, OpenClaw pulls together a one-page brief: what you covered last time, commitments the client made, progress on their goals, and suggested talking points. Delivered to your inbox 30 minutes before the call starts.
Automated mid-week check-ins, accountability nudges, and resource sharing. OpenClaw drafts personalized messages based on what each client is working on. You review before they send. Clients feel supported without you writing 20 individual emails.
When an engagement wraps up, OpenClaw keeps the relationship warm. Quarterly check-ins, relevant article shares, anniversary touchpoints. Past clients remember you when a colleague asks "know any good coaches?" because you stayed present without being pushy.
Tell OpenClaw about a new engagement and it drafts the proposal from your templates, tracks contract status, sends payment reminders, and flags overdue invoices. No more chasing payments at 10pm on a Sunday.
OpenClaw turns your session insights (with client details removed) into LinkedIn posts, newsletter drafts, and blog outlines. You've got a goldmine of expertise from every coaching conversation. Now it actually gets published.
Every setup is configured for your specific coaching niche, tools, and client workflow.
OpenClaw is an open-source AI assistant that runs on your own devices. Unlike cloud platforms, your client notes and session data never leave your control. It connects to your email, calendar, Zoom, and whatever tools you already use. Think of it as the operational backbone your practice has been missing.
We don't just install it. We configure it for coaching and consulting. Your intake process, your session cadence, your follow-up style. That's what separates this from a generic chatbot or another SaaS subscription. Learn more about NYC Claw →
If your hourly rate is $300, every hour of admin costs you $300. It adds up fast.
Five extra client hours per week at $300/hr = $6,500/month in recovered revenue.
Three steps to a fully working AI assistant, configured for your coaching practice.
We walk through your practice: how you get clients, what your session workflow looks like, which tools you use, and where time disappears. 15 minutes, free, no strings attached.
We install OpenClaw and connect your email, calendar, Zoom, and CRM. Then we set up intake flows, session prep automation, follow-up sequences, and content workflows tailored to how you actually coach.
We test with real scenarios: a new inquiry arrives, a session starts tomorrow, a client finishes their engagement. Two weeks of follow-up support to dial everything in.
Start with a discovery call. We'll tell you exactly what to expect.
15-minute practice audit. We'll map out exactly where AI can save you time and win you clients.
Full OpenClaw deployment over screen share. Everything configured for your coaching or consulting workflow.
White-glove setup at your office. Hands-on deployment, multi-device, live training.
Popular integrations for coaches and consultants:
Book a free discovery call. We'll walk through your practice and show you exactly where OpenClaw saves you time. No commitment required.
Book Your Discovery Call15 minutes · No commitment · See exactly what's possible