For every 1 hour of patient care, physicians spend 2 hours on EHR and admin. Your practice misses 42% of incoming calls. OpenClaw handles the rest — so you can focus on what matters.
Powered by OpenClaw — open-source AI that runs on your devices.
$150K+
lost to no-shows per practice annually
42%
of incoming calls missed during business hours
2 hrs
of admin for every 1 hour of patient care
5-8x
more expensive to acquire vs. retain a patient
These aren't hypothetical problems. They're the reality of running a private practice in 2026.
The average outpatient no-show rate is 23-33%. A solo practitioner seeing 20 patients/day with a 25% no-show rate loses 5 patient slots daily. At $150-$300 per visit, that's $187,000-$375,000/year in lost revenue. Empty chairs, idle providers, wasted time that can't be recovered.
Practices miss 42% of incoming calls during business hours. When your front desk is checking in a patient, the phone rings — and the new patient on the other end hangs up and calls the next provider. In dental, 68% of calls go unanswered. Each missed new patient call costs $850 in immediate revenue and up to $8,000 in lifetime value.
Physicians spend 2 hours on EHR and admin for every 1 hour of direct patient care. Only 27% of office time goes to face-to-face care. 89% of practices say prior authorization is "very or extremely burdensome." That's 7+ hours every week a solo practitioner could be seeing 20-30 more patients — $3,000-$9,000/week left on the table.
Patient lifetime value is $12,000-$15,000. Acquiring a new patient costs 5-8x more than retaining one. But most small practices have no systematic recall or nurture process. Patients don't come back for their 6-month cleaning, their annual physical, their therapy check-in. A practice losing 10 patients/month to attrition loses $120,000-$150,000 in lifetime value monthly.
Not another dashboard to ignore. OpenClaw works in the background — you interact with it the same way you text a colleague.
When your front desk can't answer, OpenClaw catches the call. It answers common questions (hours, location, insurance accepted), captures new patient info, schedules appointments directly, and routes urgent matters to the on-call provider. No more patients lost to voicemail.
Automated reminders via text and email at optimal intervals — 48 hours, 24 hours, and 2 hours before appointments. Handles confirmations and reschedules conversationally. Fills cancelled slots by contacting waitlisted patients. Practices see no-show rates drop 30-50%.
Send intake forms to patients before their appointment via text or email. Pre-populate returning patient data, collect insurance info and consent forms digitally, and sync with your EHR. Patients arrive ready to see the doctor, not ready to fill out a clipboard.
Automated recall reminders for cleanings, annuals, and therapy check-ins. Birthday messages, health tips, satisfaction surveys, and Google review requests after positive visits. Builds loyalty without lifting a finger — every message feels personal.
Post-visit follow-ups, treatment plan adherence check-ins, prescription refill reminders, and lab result notifications — all automated. Personalizes messages based on visit type and patient history. Escalates to the provider when clinical judgment is needed.
Pre-verify insurance eligibility before appointments, draft prior authorization requests, track claim statuses, flag denials for follow-up, and handle routine patient billing inquiries. You focus on clinical decisions; OpenClaw handles the paper trail.
Every setup is transformed for your specific workflow, tools, and patient population.
OpenClaw is an open-source AI assistant that runs on your own devices. Unlike cloud-based tools, your data never leaves your control. It connects to your email, calendar, and existing tools — acting as the operational layer that handles follow-up, tracking, and communication so you can focus on patient scheduling and follow-ups.
We don't just install it — we configure it for healthcare. Your lead sources, your deal flow, your client communication style. That's what makes this different from a generic AI chatbot. Learn more about NYC Claw →
This isn't about technology. It's about the patients and revenue you're losing right now.
Recovering just 2 no-shows per week pays for your entire setup within the first month.
Three steps to a fully working AI assistant, transformed for your practice.
We learn your workflow — your EHR, scheduling system, patient communication gaps, and where time is getting wasted. 15 minutes, free, no commitment.
We install OpenClaw, connect your EHR, calendar, and phone system. Set up appointment reminders, missed call recovery, intake forms, and follow-up workflows — all configured for how your practice actually runs.
Walk through real scenarios together — a patient calls after hours, a no-show needs rescheduling, a recall reminder goes out. Two weeks of follow-up support to fine-tune everything.
Start with a discovery call. We'll tell you exactly what to expect.
15-minute workflow analysis. We'll map out exactly how AI fits your healthcare practice.
Full OpenClaw deployment over screen share. Everything transformed for your healthcare workflow.
White-glove setup at your practice. Hands-on deployment, multi-device, live staff training.
Popular integrations for healthcare:
Book a free discovery call. We'll map out exactly how OpenClaw fits your practice — no commitment required.
Book Your Discovery Call15 minutes · No commitment · See exactly what's possible