Xero handles the accounting. But someone still has to chase invoices, reconcile transactions, and pull reports when clients call. That someone is now OpenClaw.
OpenClaw connects to Xero's full API. Invoices, contacts, bank transactions, payments, reports. All of it.
4M+
businesses worldwide use Xero
24/7
invoice monitoring and payment follow-ups
40+
Xero API endpoints OpenClaw can operate
Full API
invoices, contacts, bank feeds, journals
Cloud accounting is great. But the tedious parts haven't gone away. They've just moved online.
Every morning, you open Xero and match bank transactions to invoices and bills. Most of them are obvious. The subscription payment that hits every month. The client who always pays on the 15th. But Xero's auto-matching catches maybe 60% of them. You do the rest by hand, every single day.
Xero shows you a list of overdue invoices. That's helpful. What it doesn't do is follow up with the client, check if there's a dispute, or escalate when someone is 60 days past due. That's still you, writing the same polite email for the third time this month.
A client emails asking about their Q3 expenses. You open Xero, pull the profit and loss report, filter by date range, export it, and reply. Twenty minutes for something the system already knows. Multiply that by a dozen clients and you've lost half a day to data retrieval.
Closing the books means checking for unreconciled transactions, reviewing draft invoices, confirming bank balances, and generating reports. Xero has all the data. But someone has to run through the checklist, catch the missing pieces, and make sure nothing slipped through. That someone is you, every month.
OpenClaw connects to Xero through its Accounting API and webhooks. It reads your financial data, makes decisions, and takes action. Here's what that looks like.
OpenClaw pulls your bank transactions from Xero's API and matches them against outstanding invoices, bills, and known recurring payments. It learns your patterns over time: which vendors charge on which days, which clients always pay in batches. The obvious matches get reconciled. Ambiguous ones get flagged for your review with context on why.
When an invoice goes overdue, OpenClaw checks the contact record in Xero, reviews payment history, and sends a follow-up email. Friendly at 7 days. Firmer at 14. Escalation notice at 30. Each message references the specific invoice number, amount, and due date. You set the tone and timing. OpenClaw handles the rest.
Need a P&L for Q2? Ask OpenClaw. It pulls the data from Xero's reporting API, formats it, and sends it to you or your client within seconds. Profit and loss, balance sheet, aged receivables, budget vs. actual. No more logging in, filtering dates, and exporting PDFs.
OpenClaw can draft invoices in Xero based on triggers you define. A project wraps up, a retainer period ends, or a time entry crosses a threshold. It pulls the contact details, applies the right line items and tax rates, and creates the invoice as a draft or sends it directly. Your call.
Xero's webhook system notifies OpenClaw when invoices are created, updated, or paid, and when contacts change. OpenClaw acts on these immediately. A payment comes in? It reconciles and notifies you. A large invoice gets voided? You hear about it right away with details on what happened.
OpenClaw runs through your month-end checklist automatically. It checks for unreconciled transactions, flags draft invoices that haven't been sent, verifies bank balance matches, and identifies any accounts with unusual activity. You get a summary with action items instead of spending two hours clicking through Xero yourself.
OpenClaw is an open-source AI assistant that connects to the tools you already use and operates them for you. Email, calendar, CRM, messaging. It reads, it responds, it takes action. It runs on your own devices, so your data stays yours.
It's not a chatbot you paste into a website. It's an operator that works behind the scenes, handling the tasks you keep putting off because there aren't enough hours in the day.
Three real scenarios where OpenClaw and Xero work together.
A client emails asking how their Q3 revenue compared to Q2. OpenClaw reads the email, pulls the profit and loss report from Xero's API for both quarters, compares the numbers, and drafts a reply with the key figures and a brief analysis. You review it, hit send. What used to take 20 minutes now takes 30 seconds of your time. Multiply that across 40 clients.
You run a consulting firm. Three invoices go overdue on the same week. OpenClaw checks each contact's payment history in Xero. One client always pays late but reliably; they get a gentle nudge. Another has never been late before; OpenClaw flags it for your personal attention. The third is a repeat offender at 45 days; they get the escalation email with the late fee notice attached.
Monday morning. 47 bank transactions came through over the weekend across three client accounts. OpenClaw has already matched 38 of them based on invoice numbers, amounts, and historical patterns. The remaining 9 are queued for your review with suggested matches and notes on why they didn't auto-resolve. Your two-hour Monday task is now a 15-minute review.
Three steps. We handle the technical work.
We set up the OAuth 2.0 connection and configure webhooks so OpenClaw can listen for invoice changes, payment notifications, and contact updates in real time. This happens on day one. Your Xero data stays in Xero; OpenClaw reads and writes through the official API.
Your chart of accounts. Your invoice templates. Your payment terms and follow-up schedule. Your reporting preferences. We train OpenClaw on how your practice works so it reconciles, invoices, and reports the way you would. If you manage multiple Xero organizations, we configure each one.
Transactions flow in. OpenClaw reconciles, follows up on overdue invoices, and pulls reports when asked. You review the first few days, tell us what to adjust, and we fine-tune. Within a week, it's handling the routine work on its own.
One-time setup. No monthly fees from us. No contracts.
See if this makes sense for your setup.
Free
Full Xero integration over screen share.
$1,200
We come to your office. NYC area.
$2,400
OpenClaw + Xero works across industries. See setup details for yours:
Book a free 15-minute call. We'll look at your Xero setup together and figure out where OpenClaw can take the routine work off your plate.
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