Smokeball runs in the background and logs every minute. But intake leads still wait for a response. Clients still wonder what's happening with their case. Follow-ups after consultations still don't go out. OpenClaw covers all of that.
OpenClaw connects to Smokeball's API. Matters, contacts, tasks, documents, time entries. All of it.
<60s
response time to new intake leads
24/7
intake and client communication coverage
Full API
matters, contacts, tasks, documents, billing
0
consultation follow-ups that slip through
Smokeball handles the clock. But a law practice has a lot more moving parts than billable hours.
A potential client fills out your contact form at 2 PM. You're in a deposition until 4:30. By then they've called two other firms and hired one of them. Smokeball logged your deposition time perfectly. It did nothing about the lead that came in during it.
Smokeball's document automation is powerful. Templates, form assembly, merge fields from matter data. But someone still has to open the matter, pick the right template, and initiate the process. For routine documents (engagement letters, demand letters, court filings), that's time you shouldn't need to spend.
You filed a motion last Tuesday. Your client doesn't know that unless someone tells them. Most firms don't send case status updates proactively because it takes time nobody has. So clients call. Or email. Or leave a review about poor communication. All preventable.
You had a great consultation. The prospective client seemed interested. You told yourself you'd follow up tomorrow. That was a week ago. Smokeball tracked the 45 minutes you spent on the call. It didn't send the follow-up email with the retainer agreement.
OpenClaw connects to Smokeball through the API and handles the work that falls between the cracks. Here's what that looks like.
New inquiry comes in through your website form, referral partner, or directory listing. OpenClaw picks it up, reads the details, and sends a personalized response within 60 seconds. It asks qualifying questions (practice area, timeline, prior representation) and keeps the conversation going until you're available.
When a new matter reaches a certain stage, OpenClaw pulls the contact and matter details from Smokeball and kicks off the right document template. Engagement letters on intake. Demand letters when liability is established. It uses the data already in your system instead of waiting for someone to start the process manually.
OpenClaw monitors matter activity in Smokeball. When a filing is completed, a task is marked done, or a key date passes, it sends your client a plain-language update. "Your motion was filed with the court on Tuesday. We expect a response within 14 days." No client calls asking for updates. No staff time spent on status emails.
After a consultation ends, OpenClaw sends a follow-up email the same day. It references what was discussed, attaches the retainer agreement if appropriate, and checks in again three days later if the prospect hasn't responded. Consistent follow-up without you remembering to do it.
OpenClaw creates tasks in Smokeball based on what's happening in a matter. Deadline approaching? Task created for the responsible attorney. New document received from opposing counsel? Task to review it. Matter status fields stay current without anyone manually updating them.
OpenClaw reads your calendar and Smokeball deadlines, then handles the coordination. It sends appointment reminders to clients, reschedules when conflicts arise, and makes sure nothing falls off the calendar. Court dates, filing deadlines, client meetings. All tracked, all communicated.
OpenClaw is an open-source AI assistant that connects to the tools you already use and operates them for you. Email, calendar, practice management, messaging. It reads, it responds, it takes action. It runs on your own devices, so your data stays yours.
It's not a chatbot you paste into a website. It's an operator that works behind the scenes, handling the tasks you keep putting off because there aren't enough hours in the day.
Three real scenarios where OpenClaw and Smokeball work together.
A car accident victim fills out your intake form at 3 PM. You're deep in trial prep. OpenClaw responds within 45 seconds, asks about the accident date, injuries, and whether they've spoken to insurance. It qualifies them based on your criteria, creates a new contact in Smokeball with all the details, and books a consultation for the next available slot. You come out of prep to find a qualified lead with full notes waiting in your system.
You file a custody motion on Monday. OpenClaw sees the task marked complete in Smokeball and emails your client: "Your motion for modified custody was filed with the court today. The court typically schedules a hearing within 3 to 4 weeks. We'll let you know as soon as we have a date." Your client feels informed. You didn't write a single email.
A residential closing matter in Smokeball hits the "Title Clear" stage. OpenClaw reads the matter data (buyer, seller, property address, lender info) and initiates the closing document package using your Smokeball templates. Deed, transfer tax forms, settlement statement. All populated with the correct data. Your paralegal reviews instead of building from scratch.
Three steps. We handle the technical work.
We set up API access so OpenClaw can read and write to your matters, contacts, tasks, and documents. This includes configuring event monitoring so OpenClaw knows when new leads arrive, tasks are completed, or matter stages change. This happens on day one.
Your practice areas. Your intake criteria. Your document templates. Your communication style. We set up OpenClaw to respond the way your firm would, qualify leads the way you do, and trigger the right documents at the right stage. Specific to how you practice, not a generic template.
Leads come in. OpenClaw responds and qualifies them. Documents get initiated. Clients get status updates. You review the first few days, tell us what to adjust, and we fine-tune. Within a week, the parts of your practice that used to fall through the cracks are covered.
One-time setup. No monthly fees from us. No contracts.
See if this makes sense for your firm.
Free
Full Smokeball integration over screen share.
$1,200
We come to your office. NYC area.
$2,400
OpenClaw + Smokeball works across legal practice areas. See setup details for your industry:
Book a free 15-minute call. We'll look at your Smokeball setup together and figure out where OpenClaw can fill in the gaps.
Book a Free Discovery Call